Citycloud ERP+CRM for Schools automates administrative tasks, streamlines academic processes, enhances financial control, and fosters improved communication between school management, staff, students, and parents — all on one secure cloud platform — fully customized to your exact workflows at no extra cost.
Citycloud Technology presents a comprehensive, integrated ERP and CRM platform engineered specifically for the modern educational institution. Moving beyond disparate software and manual record-keeping, our solution unifies every critical department of your school onto a single, secure, cloud-based platform — enabling operational excellence, data-driven decision-making, and an enhanced educational environment.
Engineered specifically for Kenyan schools — student lifecycles, academic terms, fee structures, parent portals, and exam workflows are all natively built in.
Bank-grade security, accessible from any device, anywhere. Your data is always backed up and encrypted with full audit trails on every action across the system.
From system setup and school branding customization to staff training and full go-live — our structured implementation gets your school running in just 48 hours.
Six fully integrated modules plus additional tools covering every function of your school — from the front office to the classroom and beyond.
A personalized, role-based homepage providing real-time KPIs, quick links, notifications, and graphical summaries of critical school data — including today's attendance, pending fees, upcoming events, and academic performance.
A central hub for all student lifecycle data — from admission through graduation. Comprehensive modules cover every aspect of the student experience with automated parent communication via SMS, WhatsApp, or Email.
Comprehensive profiles with demographic, academic, and medical records for every student.
Linked parent portals for real-time communication, fee tracking, and academic updates.
Daily, class-wise tracking with automated SMS/WhatsApp notifications to parents.
Detailed transport route and fee management with student tracking per route.
Management of extracurricular participation and student achievement records.
Automated rule-based batch student promotion and digital transfer certificate processing.
Tools to structure, deliver, and evaluate academic programs — from defining term settings and syllabi to generating report cards and publishing results to parent portals automatically.
| Module | Key Features |
|---|---|
| Academic Settings | Define terms, grading systems, subjects, classes, and syllabi for each academic year |
| Exam Entry | Create exam schedules, seating arrangements, and input marks with bulk upload support |
| Exam Results | Automatically generate report cards and publish directly to parent portals |
| Exam Analysis | Generate comparative and trend reports for students, classes, and subjects |
| Timetables | Visual class schedules with conflict detection and teacher assignment management |
End-to-end financial management with complete accounting integration — from flexible fee structures and automated billing to a full general ledger with comprehensive financial reporting.
Configure flexible fee structures per class, term, or student category with automated invoice generation.
Multiple payment channel support including M-Pesa, bank transfer, and cash with instant receipting.
Automated billing cycles for term and annual fee schedules with payment plan support.
Mass payments, auto-debit, and bank reconciliation for streamlined financial management.
General, Sales, Purchases, Cash Book, and Bank Book journals with full ledger management.
Trial Balance, Profit & Loss, Balance Sheet, and Tax Reports — all generated on demand.
Streamline all staff-related processes with a comprehensive HR suite — fully compliant with Kenya's NSSF, SHIF, and PAYE requirements for educational institutions.
Centralized employment records and document repository for all teaching and non-teaching staff.
Digital leave applications, approvals, and entitlement tracking with management dashboards.
Automated salary calculation, statutory deductions (PAYE/NSSF/SHIF), and payslip generation.
Biometric integration and shift management for accurate, auditable staff attendance tracking.
Appraisal cycles, KPI tracking, and competency assessments for all staff levels.
Vacancy posting, application tracking, and interview scheduling in one unified place.
Manage external communications and prospective student nurturing. Ensure no inquiry from a prospective family ever falls through the cracks, and grow your school's enrolment with data-driven insights.
Beyond the core modules, Citycloud School System includes a powerful set of additional tools to cover every corner of school operations — from the library to the sick bay.
Academic timetables, resource booking, and institutional event management in one place.
Book catalog, issuance and return tracking, overdue alerts, and fine management.
Student and staff health records, medication tracking, and visit logging for compliance.
Internal support request system for IT, maintenance, and administration queries.
Centralized digital document repository with version control and role-based access permissions.
Predictive analytics, smart data entry assistance, and automated insights across the platform.
Our structured onboarding process gets your school fully operational with minimal disruption — and 30 days of premium support are included post-launch.
All plans include initial customization, data migration support, training, and standard ongoing maintenance. Start with a 14-Day free trial — no credit card required.
💡 All plans include a 14-Day free trial. Lifetime license: 50% on signing, 50% on go-live. USD prices approximate at 100 KES = $1.
Explore the complete live system with the credentials below. All features are fully enabled for testing — demo data is refreshed periodically.
We are confident that Citycloud ERP+CRM for Schools is the definitive solution to propel your school's administrative and academic management into the future.
